The modules your operations actually run on.
StoneCraft Ops is a hosted management system with six modules. We switch on the ones you need, configure them to your process during the rollout, and connect them to the accounting, identity and sales tools you already pay for.
- Approvals
- Work orders
- Inventory
- Close
- Reports
Approvals
Last 7 days
- Waiting
- 14
- 2 past 48h SLA
- Approved
- 61
- Median 5.2h
- Returned
- 4
- Missing quote
Oldest first
| Request | Amount | Status |
|---|---|---|
| Vendor onboarding: steel supplier VEN-204 | n/a | Legal review |
| Trade show booth PO-2309 | $8,700.00 | Over budget |
| Pallet racking repair PO-2311 | $2,140.00 | Approved |
Six modules, one record of who did what
- Approvals
- Purchase orders, expense claims, vendor onboarding and contract sign-off. Multi-step routing by amount, department or cost center, with delegation when an approver is out and an SLA timer on every step.
- Work orders
- Service requests from staff, tenants or customers become work orders with priority, site, assigned technician, parts used and time logged. Completed orders can raise a draft invoice in your accounting system.
- Inventory and assets
- Stock levels by location, reorder points that open a purchase request automatically, serial-numbered assets with maintenance schedules, and barcode lookups from a phone browser.
- Finance close
- A month-end checklist with owners and due dates, bank and vendor reconciliation tasks, accrual requests, and a sign-off trail for your accountant. Imports and exports for QuickBooks Online and Xero.
- Client portal
- A branded portal where your customers submit requests, upload documents, approve quotes and check status, without emailing your team for updates. Included in Operations and Enterprise.
- Reports
- Cycle time, approval backlog, spend by vendor, work order volume by site. Scheduled CSV or PDF reports by email, plus a read-only PostgreSQL connection for Power BI or Looker Studio on Enterprise.
Connected to the tools you already use
Standard integrations are configured by us during the rollout and monitored afterwards. Failed syncs retry automatically and show up in the activity log with the exact record that failed.
- QuickBooks Online
- Xero
- Microsoft 365 and Entra ID
- Google Workspace
- Microsoft Teams
- Slack
- HubSpot
- Salesforce
- Shopify
- Webhooks and REST API
Already have flows in n8n, Power Automate, Zapier or Make? Keep them. They can trigger StoneCraft Ops through webhooks, and we can move them into the platform later if you want fewer subscriptions.
- QBO sync Bill for PO-2315 created in QuickBooks Online 09:42
- Xero sync WO-866 invoice draft sent to Xero 09:15
- Slack Approval request posted to #purchasing 08:58
- QBO sync Vendor record rejected: missing tax ID, retry scheduled 08:31
- Entra ID 3 new users provisioned from Entra ID group Ops-Staff 07:00
When configuration is not enough, we write code
Some processes need a pricing calculator, a connector to a legacy ERP, or a custom screen for the shop floor. Our engineers build those as extensions to your workspace, under a fixed-price change request or at $145 per hour.
- Server code in Node.js 26 LTS or Python 3.14 and 3.15.
- Interfaces in React 19 and Next.js 16.
- PostgreSQL for data, with migrations kept in version control.
- Every extension delivered to a Git repository you own, with a handover document.
Data security, in practice
- TLS 1.2+ in transit, AES-256 at rest.
- Role-based access per module and per workflow step.
- Full audit log of approvals, edits, logins and exports.
- Daily backups, 35-day retention.
- CSV or JSON export of all records at any time.
- Workspace deletion within 30 days of a written request.
- Integration credentials stored encrypted, never shown in logs.